How much does a virtual Executive Assistant cost?

$2,599/month all-inclusive. This covers salary, benefits, HR administration, and our placement guarantee. No hidden fees. Compare this to $70,000-$85,000+ annually for a traditional US-based EA.

What hours do virtual Executive Assistants work?

They work your business hours. Since they're based in compatible time zones (primarily Miami/Eastern Time), they align perfectly with standard US business hours (9am-5pm ET). Flexible scheduling is available for West Coast businesses.

Are they truly bilingual?

Yes. All our Executive Assistants are fluent in both English and Spanish, with professional-level written and verbal communication skills in both languages. This is particularly valuable for businesses with Latin American clients or operations.

What software and tools do they use?

They're proficient in Microsoft Office Suite, Google Workspace, calendar management tools (Calendly, etc.), project management platforms (Asana, Monday.com), video conferencing (Zoom, Teams), expense management systems, and travel booking platforms. We can also train on your specific tools during onboarding.

How quickly can I hire one?

Quickly from your initial consultation to receiving 3 matched candidates. Most clients make their selection within 3-5 days of interviews, so you can have your EA onboarded in 2-3 weeks total.

What if my Executive Assistant isn't a good fit?

We offer a 90-day performance guarantee. If your EA isn't meeting expectations, we'll provide a free replacement at no additional cost. We also provide ongoing performance tracking and support to ensure success.

Can they handle confidential information?

Absolutely. All our Executive Assistants sign NDAs and are trained in confidentiality protocols. We conduct thorough background checks and reference verifications. They understand the sensitive nature of executive-level information and handle it with the utmost discretion.

Virtual Executive Assistant hero image showing professional collaboration

Hire Virtual Executive Assistant - 70% Cost Savings

Bilingual, pre-vetted Executive Assistants who manage schedules, coordinate travel, handle communications, and keep your business running smoothly—at a fraction of traditional costs.

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What Does a Virtual Executive Assistant Do?

Manage complex calendars and schedule meetings across multiple time zones

Coordinate domestic and international travel arrangements

Handle email management, screening, and priority responses

Prepare presentations, reports, and executive-level documents

Screen calls and manage professional communications

Coordinate meetings, prepare agendas, and document minutes

Manage expense reports and reimbursements

Serve as liaison between executives and internal/external stakeholders

The High Cost of Traditional Executive Assistant Hiring

Traditional US Hiring Challenges

Executive Assistants cost $70,000-$85,000/year in salary alone
Add 25-30% for benefits, bringing total to $87,500-$110,000 annually
Recruitment takes 4-8 weeks with executive search firms charging 20-30% of salary
Limited talent pool in smaller markets
Office space and equipment costs ($5,000-$10,000/year)
High turnover when executives change roles or companies
Lack of bilingual capabilities for international business

The Virtrify Virtual Executive Assistant Solution

70% cost savings: $2,599/month ($31,188/year) all-inclusive
No benefits administration or payroll taxes to manage
Fast placement with 3 pre-vetted candidates
Access to nationwide pool of experienced, bilingual talent
No office space needed—100% remote support
90-day performance guarantee with free replacement
Bilingual (English/Spanish) professionals serving diverse client bases
Based in Miami, serving businesses across all 50 states

Skills & Qualifications Our Virtual Executive Assistants Bring

5+ years of executive support experience

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Calendar management tools (Google Calendar, Calendly, etc.)

Project management software (Asana, Monday.com, Trello)

Video conferencing platforms (Zoom, Teams, Google Meet)

Travel booking platforms (Concur, TripActions, etc.)

Expense management systems (Expensify, Concur)

Excellent written and verbal communication skills

Bilingual (English/Spanish) strongly preferred

Exceptional organizational and time management abilities

Discretion and confidentiality in handling sensitive information

Industries That Hire Virtual Executive Assistants

Franchises

Optimize your operations with franchise staffing solutions. Hire elite LatAm talent to scale your locations and hire smarter with Virtrify today.

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Real Estate

Hire expert Real Estate VAs from Latam. Scale your cold calling, lead generation, and admin tasks to hire smarter with Virtrify today.

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Law Firms

Hire expert legal virtual assistants from Latam. Streamline case management, intake, and admin tasks to hire smarter with Virtrify today.

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Calculate Your Savings

See exactly how much you'll save by hiring a virtual Virtual Executive Assistant through Virtrify compared to traditional US hiring.

Select Role

Team Size: 3 people

120

Annual Savings

Save 66% per year with Virtrify

Traditional US Hiring

$318,750

Base Salary + Benefits (25%)

Virtrify Hybrid Model®

$107,964

Same-time-zone, bilingual professionals

Fully managed with PI + AI matching

3-Year Projection

$632,358 saved

*U.S. salary data sourced from Salary.com. Virtrify rates are monthly service costs for fully managed, same-time-zone, bilingual professionals matched through Predictive Index + AI.
Rates vary; final pricing determined after pre-vetting process.

How to Hire Your Virtual Executive Assistant in 4 Simple Steps

Define Your Needs

We'll conduct a detailed intake to understand your executive's working style, priorities, and specific support needs.

Get 3 Matched Candidates

Quickly receive profiles of 3 pre-vetted, bilingual Executive Assistants matched to your requirements.

Interview & Select

Interview your candidates via video call. We coordinate all scheduling and provide interview guidance.

Onboard & Support

Your EA starts with structured onboarding. We provide 90-day performance tracking and ongoing support.

Fast

Time to Hire

97%

Client Satisfaction Rate

70%

Average Cost Savings

2.5+ Years

Average Tenure

Based on 200+ successful placements nationwide (2022-2024)

The Virtrify Guarantee

We stand behind every placement we make. If your new team member doesn't meet expectations within the first 14 days, we'll find a qualified replacement—at no extra cost.

14-Day Risk-Free Period: Evaluate your hire with complete confidence.
Full Replacement Guarantee: If performance isn't the right fit, we'll replace them free of charge.
Zero Penalty: If no suitable replacement is found, you can end the agreement within 14 days without penalty.

Start Risk-Free

Handshake representing Virtrify's hiring guarantee

What Clients Say About Our Virtual Executive Assistants

"Our virtual EA has been a game-changer. She manages my calendar flawlessly, handles travel arrangements, and keeps me organized across three businesses. The cost savings allowed us to invest in growth."

Michael Chen

CEO

TechVenture Group

"I was skeptical about hiring remotely, but the bilingual support has been incredible for our Latin American clients. She's as effective as any in-office assistant I've had, at a fraction of the cost."

Sarah Martinez

Managing Partner

Martinez Law Firm

"The fast placement was no exaggeration. Within two weeks of our initial call, I had a fully trained EA managing my schedule, emails, and travel. Best hiring decision we've made."

David Thompson

VP of Operations

Summit Financial Advisors

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